Multi-company group serving voice and data industry
Job Title: Accounting Clerk
Location: 1250 S Capital of Texas Hwy, B2-235, West Lake Hills, TX 78746
Reports To: Controller
Posted: October 26, 2017 Revised: November 2, 2017
Cover letter detailing relevant skills, experience and desired salary required. Resumes with spelling/grammatical errors will be rejected without review as will resumes without a cover letter.
PRIMARY PURPOSE: Work in the accounting department in all areas and in general office/administration.
DUTIES AND RESPONSIBILITIES
Accounts Receivable (60%)
Handles low-volume incoming calls to include subscriber inquiries/payments, Tier 1 technical support and minimal sales.
Responsible for subscriber contract renewals and maintaining subscriber database.
Responsible for monitoring subscriber usage and handling according to established policies.
Manage collection activities including monitoring balances for account suspension and collection, receive, post and deposit payments received via mail, assist Controller in evaluating accounts for collections placement and maintain all related records.
Evaluate potential subscribers for eligible services and provide appropriate response. Create new subscriber account in database and accounting system, invoice equipment, and provision/ship/activate per established guidelines.
Responsible for the accuracy of the billing database and processing monthly billing.
Ownership of trouble ticketing system to ensure tickets are addressed and resolved in a timely manner.
Exemplary maintenance of customer records.
Other duties as assigned and work with Controller in handling general administrative duties, including, but not limited to:
Managing supply & customer equipment inventory
Filing, copying and/or scanning as appropriate
Provides department workflow support for periodic financial close
Accounts Payable (40%)
Assists the Controller in performing all Accounts Payable functions. Such duties include, but are not limited to:
Opening and/or sorting finance mail
Coding all incoming invoices for processing
Pull vendor files & prepare for processing
Receiving incoming packages & distribute appropriately, verifying accuracy of equipment received vs. PO and packing lists and documenting serial numbers
Reconcile statements for accuracy
Responsible for entering vendor invoices into the accounting system after verifying validity and accuracy.
Assists in generating bill runs as directed by the Controller.
Coordinate with Controller to ensure that all bills are received timely and paid on time.
Ensures that no penalties accrue for late payments.
Updates logs according to the Accounting Calendar.
Posts payments according to departmental guidelines.
Exemplary maintenance of vendor records including securing current W-9s, maintaining AP email accounts and scanning of documents.
EDUCATION and/or EXPERIENCE
High School Diploma or GED Required, Degree/coursework in Accounting a plus
1+ years of directly related or closely related accounting or bookkeeping experience
Excellent verbal and written communication skills.
Knowledge of conflict resolution techniques at a proficient level to include stellar customer service
Knowledge of GAAP practices, and procedures
Strong analytical and problem-solving skills
Impeccable attention to detail and accuracy
Self-motivated, proactive, detail oriented and a team player
Time management and time critical prioritization skills a must
Ability to take ownership of an issue and see it through to completion
Proven track record of dependability and trustworthiness
WORK ENVIRONMENT: This position is not high pressure, but requires a person who is well organized, willing to learn our software, can think and work on their own once trained and can navigate conflicting priorities with flexibility. Hours are 8:00am - 4:00pm, and are somewhat flexible. Position is full-time, 90-day temp to hire. Health insurance coverage paid for employee. This position is available now. REMINDER: Please do not apply if you do not have any accounting and Excel experience. Individual must have some knowledge of accounting processes and meet the requirements above. Job hoppers will not be considered and all references will be verified. We are located at: 1250 S Capital of Texas Hwy, B2-235, West Lake Hills, TX 78746. Casual dress!
Experience using QuickBooks or other accounting software is required.
Working knowledge of Microsoft Office products at a proficient level - Excel skills should be intermediate. Strong technology skills and ability to manage multiple email accounts.
Prior Start-up to Small company experience is a plus.