• Administrative Coordinator

For the complete job description and how to apply please go to: http://www.concordia.edu/resources/human-resources/staff-positions/administrative-coordinator.html

POSITION SUMMARY

The Administrative Coordinator for the Strategy Office works as a team member to provide senior-level professional assistance and office support to the Chief Strategy Officer (CSO). The Administrative Coordinator oversees and maintains office operations and acts as a liaison and point of contact for the Strategy Office, including providing support to departments reporting to the CSO (currently the Institutional Research and Effectiveness Office). This position will work under minimal supervision, with latitude to exercise independent judgment and decision making and requires independent management of work responsibilities and prioritization.

POSITION FUNCTIONS

* Administrative Support: Perform administrative duties including developing and maintaining a filing system; processing credit card charges, invoice payment requests, reimbursements; answering phone calls, taking messages, and ordering office supplies; prepare general correspondence including memos, letters and e-mails; edit/ proofread documents as requested; serve as point-person for visiting groups, committees, organizational consultants, etc. for the strategy office
* Coordination & Planning: Manage calendar(s); conducts required research prior to meetings, prepares agendas, takes detailed minutes, send out minutes to appropriate team members; schedule and organize meetings including physical room setup, table design, technology checks, easel assembly, order/ pickup food items as necessary and print/ copy documents; coordinate arrangements including transportation, hotel reservations, schedule flow, airport pickup/ drop off, visitor requests, etc.;
* Compliance & Reporting: Become a knowledge expert of university requirements associated with Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) and Concordia University Systems (CUS) requirements; prepare SACSCOC accreditation related items to include, assembly of materials, correspondence letters and compliance related documents, follow up on key deadlines; assist with policy review, tracking, development, updates, presentation and distribution; post and maintain related documents and policies to Tornado Times (TT); generate strategy and institutional effectiveness (IE) reports as requested; create surveys and compile survey data into reports;
* Data Management: Setup and distributes usernames/ passwords in software programs; create and manage Google Docs for project and operation coordination; architect SACSCOC reports in accreditation software; maintain digital reporting log and physical files of report documents (SACSCOS, CUS, other accreditation groups, etc.)
* Special Projects: Create written tutorials with screenshots and video tutorials for process explanation and software utilization; coordinate assigned projects to include, organizing project details, and collecting and deciphering appropriate data; monitor progress towards completion of assigned tasks; ensure required reports are submitted in a timely manner
* Staff Supervision: Directly supervise staff members as appropriate on administrative procedures, processes, special events, and projects. Approve time-sheets as applicable and evaluate staff performance
* All other duties as assigned

POSITION REQUIREMENTS

* Bachelors degree or equivalent experience preferred
* 3 to 5 years experience providing administrative support preferred. Previous work experience in higher education preferred.
* Advanced knowledge of MS Office Suite with proficiency in Excel
* Competency in editing/ proofreading documents, web editing and Banner preferred
* Excellent customer service skills, ability to handle administrative issues, analyze and problem solve in a timely manner
* Strong organizational skills, ability to set and communicate priorities, manage work-flow, and meet deadlines
* Ability to work in a team atmosphere, develop and foster relationships and interact professionally with all levels of the organization
* Ability to think and react positively and proactively under ambiguous circumstances
* Highly effective communications skills, both verbal and written
* Ability to maintain confidentiality and work with a high level of integrity
* Ability to articulate and model Concordia University Texas (CTX) mission, vision and values

PHYSICAL REQUIREMENTS

* Repetitive use of a keyboard at a workstation.
* Must be able to occasionally lift boxes up to 30 lbs.
* May have extended hours during peak times, including evenings and weekends
Administrative/Clerical
Administrative Support
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PostedOctober 24, 2017

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